Highly productive people use techniques like these to get more done every day. Give one or all of them a try!
1. Review your goals daily. Post your goals in plain sight or refer to them daily when you plan. Take one step every day toward your goals and you WILL achieve them!
2. Start or end your day with planning. Take a look at your calendar for the next day and the rest of the week. What do you need to do to be prepared for upcoming activities? Add those items to your task list. Now prioritize the most important things you need to spend time on.
3. Schedule your day. Now that you know what you need to do, decide when you’ll do it and schedule it.
4. Group similar tasks. Save time by working on one kind of task at a time instead of jumping from task to task. Phone calls, email processing, errands, computer work, desk work, and faxing are some easy tasks to handle in batches.
5. Keep your list short and in front of you. Limit your task list to the top 3 to 5 things you need to accomplish and keep it in plain sight. You can always go back and add more if time allows AFTER you have finished the most important things.
6. If the task can be done in less than 2 minutes, JUST DO IT! Often little tasks that we put off or avoid doing can be done in 30 seconds or less.
7. Use a timer to stay on schedule. It’s easy to get sidetracked, especially when you’re on the computer or in the middle of a project. Allow time to wrap up your task before starting the next one.
8. Use a timer to help you stay focused. Timers set for short periods of time, 5 to 15 minutes, can help you stay on task. Set your timer, work until it goes off, then take a short break or move on to something else. This works well for kids, too.
9. Use your voice mail. Don’t answer the phone when you’re in the middle of your important work. Let the call go to voice mail and check it when you’re finished.
10. Clear off your desk at the end of the day. Allow time to wrap things up for the day, plan for tomorrow, and leave a clean desk. This closes out the workday and helps you shift easily into personal time.